City of Moose Lake
City of Moose Lake Minutes
Date/Time: Wednesday, November 14, 2007
Regular City Council Meeting
Wednesday, November 14, 2007
Call to Order. Acting Mayor Kris Huso called the November 14, 2007, Regular Meeting of the Moose Lake City Council to order. After calling the meeting to order, Acting Mayor Huso asked those in attendance to join with the City Council in reciting the Pledge of Allegiance. In addition to Acting Mayor Huso the following City Councilors were in attendance: Bill Carlson, John Unzen and Curt Yort. City Councilors absent: Mayor Ted Shaw. Also in attendance was City Administrator David Talbot, Jr.
Upon being seated, Acting Mayor Huso asked if there were any additions or changes to the Agenda that members of the City Council or the Administration wished to present at this time. City Administrator Talbot requested the addition of an item to { New Business, Item 5. Engineering Services - Supplemental Agreement No 1 and Supplemental Agreement No 2 - Wastewater Collection and Treatment System(s) design. Acting Mayor Huso stated that she would entertain a Motion to accept the Agenda as amended. Under a Motion being made by City Councilor Curt Yort, and with a second to the Motion being made and offered by City Councilor Bill Carlson, the Agenda, as amended, was approved unanimously via voice vote. [4-0].
Minutes. Acting Mayor Huso reported that the Official Minutes from the October 10, 2007, Regular Meeting, of the Moose Lake City Council have been completed and are presented for formal adoption as part of the Agenda. Acting Mayor Huso went on to state that the Minutes from the Regular Meeting of the Moose Lake Power Commission [Water and Light] that was held on October 08, 2007, are marked as ‘informational' in that they are presented to update the City Council about the operations of the City's Electric Utility Enterprise and do not need to be approved by formal action of the City Council. In addition to the foregoing, Acting Mayor Huso stated that there are five (5) sets of Minutes that have been prepared and are being presented and for the record, these Minutes are as follows: August 28, 2007, Public Hearing and Joint Special Meeting - Evangelical Covenant Church ‘Conditional Use Permit;' September 17, Joint Informational Meeting - Moose Lake City Council and Moose Lake Town Board of Supervisors - Orderly Annexation of Keith Property and State Lands [MSOP Project]; September 17, 2007, Joint Special Meeting and Public Hearing - Moose Lake City Council and Moose Lake Planning Commission - Amend City Ordinance and Zoning Map - Orderly Annexation of Keith Property and State Lands [MSOP Project]; and, October 04, 2007, Joint Special Meeting and Public Hearing - Moose Lake City Council and Moose Lake Planning Commission - Autumn Ridge Estates ‘Conditional Use Permit.;' and, October 17, 2007, Joint Special Meeting and Public Hearing - Moose Lake City Council and Moose Lake Planning Commission - Superior Auto Auction - ‘Conditional Use Permit;' Rentz - ‘Variance Request;' and, Autumn Ridge - ‘Variance Request.' A Motion was made by City Councilor Curt Yort, with a second to the Motion being made and introduced by City Councilor Bill Carlson, to approve the aforementioned Minutes, if and when required. Approved unanimously via voice vote. [4-0].
Consent Agenda Adoption. Acting Mayor Huso offered the adoption of the Consent Agenda for the November 14, 2007, Regular Meeting of the Moose Lake City Council under a single Motion from the floor, which includes acceptance of the Accounts Payable for November, and the Financial Statements and the Municipal Liquor Store - Profit and Loss Statement for the month of October. Under a Motion made by City Councilor Bill Carlson, and with a second to the Motion being made and offered by City Councilor Curt Yort, the Consent Agenda was adopted and was approved without modification unanimously via voice vote. [4-0]. Acting Mayor Huso went on to state that the Consent Agenda also contained a Cemetery Deed for Robert and Monika Konieska, Grave(s) 1 and 2, Lot 197, Block 5, Sunset Memorial Cemetery. Under a Motion made by City Councilor Curt Yort, and with a second to the Motion being made and offered for consideration by City Councilor John Unzen, the Cemetery Deed was approved unanimously via voice vote. [4-0].
Petitions, Complaints and Presentation of Claims. None.
Reports of Officers.
A. Reports of Officers or Officials. Members of the Moose Lake City Council, those in attendance in Chambers, and those watching on Public Access Cable Television were party to a ‘power point' presentation by City Administrator David Talbot, Jr. and City Councilor/Moose Lake Power [Water and Light] Commissioner Bill Carlson of the materials that were presented to the Minnesota Commissioner of Finance and the Minnesota State Senate and House of Representatives Capital Bonding Committee(s) regarding the request for inclusion in the 2008 Capital Bonding Bill. As outlined, the City of Moose Lake was requesting approximately $5.1 Million to improve the Wastewater Collection and Treatment System(s) and not less than $3.0 Million for electric utility systems upgrades and improvements. City Councilor Carlson also presented a ‘power point' presentation that he had prepared and presented regarding the City of Moose Lake Broadband Program and the acquisition and installation of video cameras at strategic locations within the community. When completed, these security cameras would be linked to the Moose Lake Police Department who could monitor all of the camera locations throughout the community.
•B. Department Directors.
1. Project Summary Report - City Engineer and Architect (LHB Memorandum). The report is self-explanatory in its design and presentation, and unless the members of the City Council have questions on any of the projects delineated therein, the document should be viewed as being informational in nature and does not require any formal action or acceptance by the Moose Lake City Council.
2. City Attorney - Monthly Summary. The preparation and submission of this report is intended to provide the City Council and the public with information regarding the status of matters presently before, and being handled by, the City Attorney. Like the previous report, this report is self-explanatory in its design and presentation and therefore, unless the members of the City Council have specific questions on any of the matters delineated therein, the document should be viewed as being informational in nature and does not require any action or formal acceptance by the Moose Lake City Council.
3. Monthly Police Department Report. Mayor Shaw stated that the Police Report for the month of October included in the Agenda packet is the same as the one that is printed in the Arrowhead Leader, the Official Newspaper of the City of Moose Lake.
•C. City Administrator. None.
‘ Unfinished Business.
1. Penalty Provision - City Ordinance Violations
2. City Personnel Policy
3. Sign Ordinance - City Zoning Ordinance No 104, Article XX
4. Adoption of the Water, Sewer and Electric Utility Ordinance - Ordinance No 152
5. Livestock Ordinance.
6. Moosehead Lake - Low Water Level(s).
7. Wastewater Treatment System - Septage Hauling and Dumping Fees.
New Business.
1. Resolution No 07-11-01 - Resolution Awarding the Sale of General Obligation Temporary Revenue Bonds, Series 2007B. By prior authorization, the Moose Lake City Council instructed the City Administrator to pursue the issuance of temporary revenue bonds to finance the engineering design services that are required as part of the proposed Wastewater Collection and Treatment System(s) Improvement Program and Plan. With that being said, City Administrator Talbot introduced Mr. Sid Inman, Senior Vice-president, Ehlers and Associates, Inc. Mr. Inman appeared at the podium and stated that Ehlers and Associates, Inc., received three (3) bids regarding the issuance of $482,000 of General Obligation Temporary Sewer Revenue Bonds. The three (3) bidders were M&I Bank of Duluth, who bid an interest rate of 4.18 %; Wells Fargo Brokerage Services, Minneapolis, who bid an interest rate of 4.36%; and, First National Bank of Moose Lake, who bid an interest rate of 4.99%. Mr. Inman went on to state that the Bond Buyers Index [BBI] for similar issuances were in the 4.54% range, and the City was fortunate to receive three (3) competitive bids, with two (2) bids coming in under the BBI. With that being said, Mr. Inman recommended that the City accept the low, true interest cost of 4.1862% offered by M&I Bank of Duluth. Acting Mayor Huso thanked Mr. Inman and City Administrator Talbot for their effort and asked for a Motion. Under a Motion made by City Councilor Unzen and with a second to the Motion being made and offered by City Councilor Yort, the bid of M&I Bank of Duluth, regarding the issuance of $482,000 of General Obligation Temporary Sewer Revenue Bonds was approved unanimously via voice vote. [4-0].
2. Moose Lake Housing and Redevelopment Authority - Carlson Seat.
3. Moose Lake Power [ Water and Light Commission] - Carlson Seat.
City Administrator Talbot reported on the receipt of a correspondence from Carol and Bill Carlson that is included in the Agenda packet. Carol Carlson states in the correspondence that she, Carlson, will not seek re-election to the Housing and Redevelopment Authority [HRA] Board, in and for the City of Moose Lake, at the end of this year. City Councilor/Moose Lake Power [Water and Light] Commissioner Bill Carlson will not see re-appointment to his seat on the Moose Lake Power [Water and Light] Commission when his, Carlson's, term expires at the end of this year. City Councilor Carlson goes on to state that he would like to relinquish his duties as the Cable Television and Technology Coordinator as soon as a suitable candidate can be found. City Councilor Carlson, who also sits on the Moose Lake Area Fire Protection District, would like to be replaced on the Board of Directors. Furthermore and finally, City Councilor Carlson goes on to state that he will finish his term of office on the Moose Lake City Council. Acting Mayor Huso, members of the Moose Lake City Council and City Administrator Talbot shared their feelings about the resignation of Carol and Bill Carlson and their intent to reduce their involvement in other areas as soon as possible. As a consensus, the group, each and all of them, expressed their deep regard and appreciation for the many years of service that they have given to the community and wished them well as they ‘down size' and begin to enjoy retirement. City Administrator Talbot stated that a candidate has come forward and has expressed an interest in filling the upcoming vacant seat on the HRA Board. City Councilor Yort expressed his appreciation that someone has come forward but asked that the City Administrator place an advertisement to see if there was anyone else who may be interested in serving and sitting on either the HRA Board or the Moose Lake Power [Water and Light Commission] Board. When asked by Acting Mayor Huso if the correspondence and the resignations should be formally accepted, City Administrator Talbot answered in the affirmative. Therefore under a Motion being made by City Councilor Yort and with a second to the Motion being made and offered by City Councilor Unzen, the correspondence and resignation(s) of Carol and Bill Carlson were accepted, with regret, and affirmed by a voice vote of [3-0-1][City Councilor Carlson abstained].
4. Resolution No 07-11-02 - Resolution Authorizing the Application for Funding of Wastewater Treatment System Improvements from the Minnesota Public Facilities Authority [PFA]. City Administrator Talbot reported that the City has received notification, as reported previously to the Moose Lake City Council, that it has been ranked 18th on the Intended Use Plan by the Minnesota Pollution Control Agency [PCA] and the Minnesota Public Facilities Authority [PFA] and therefore, the City may be [is] eligible for low interest loans and/or grants from federal and state agencies. With that said, City Administrator Talbot reported that he has been working with the City Attorney, Marguerite Doran, the City Engineer, Greg Stoewer and Randy Lasky from the Northspan Group, Inc. regarding the application for funding of the Wastewater Treatment System(s) Improvements program and plan. One of the elements needed to comply with the requirements of the PFA financing program is that the City of Moose Lake adopt a Resolution authorizing the City Administrator, City Officers and Officials and consulting staff to apply for various forms and sources of financing and that the City declare its official intent to reimburse itself for expenditures made prior to the approval of the loan(s) or grant submittals. Under a Motion being made by City Councilor Bill Carlson and with a second to the Motion being made and offered by City Councilor Curt Yort, Resolution No 07-11-02, authorizing the application for funding of wastewater treatments systems improvements from the Minnesota Public Facilities Authority was approved unanimously via voice vote. [4-0].
5. Engineering Services - Supplemental Agreement No 1 and No 2 - Wastewater Collection and Treatment System(s) Design. According to the testimony of City Administrator Talbot, there are two (2) supplements that need to be made to the Agreement that was originally approved on April 13, 2007. According to the documents provided, the first amendment, Supplement No 1, in the amount of $7,490, pertains to additional work that needs to be done, such as aerial mapping and public informational meetings with property owners along the Carlton County Highway No 10 corridor. The additional services are required to facilitate the construction extension design in the winter or 2007, for possible construction in 2008. Supplement No 2, in the amount of $4,692, pertains to the design for the replacement of a fifteen (15) inch corrugated sewer pipe crossing a wetland. City Administrator Talbot stated that both of the supplements are found to be in order and the services are needed. When asked if the supplements needed to be voted on separately, City Administrator Talbot stated that they could be approved together in that they are amendments to the same contract that was ratified by the Moose Lake City Council on April 13, 2007. Under a Motion being made by City Councilor Bill Carlson and with a second to the Motion being made by City Councilor Curt Yort, the Motion was unanimously approved via voice vote. [4-0].
Communications. None .
Announcements.
Acting Mayor Huso reported that the next Regular Meeting of the Moose Lake City Council would be held on Wednesday, December 12, 2007, at 6:30 p.m. Acting Mayor Huso went on to report that the next regular meeting of the Moose Lake Planning Commission would be held on Tuesday, November 27, 2007, at 5:30 p.m., if a meeting is needed. All of the aforementioned meetings will be held in the City Council/Town Board Chambers of the Moose Lake Civic and Community Center, located at 313 Elm Avenue, Moose Lake, Minnesota.
• Adjournment.
There being no further business to come before the Moose Lake City Council, Acting Mayor Huso called for a Motion to Adjourn the November 14, 2007, Regular Meeting of the Moose Lake City Council. A Motion to Adjourn was introduced by City Councilor Bill Carlson, and a second to the Motion to Adjourn was made and offered by City Councilor John Unzen. Meeting adjourned by Acting Mayor Huso.
Respectfully submitted,
David R. Talbot, Jr.